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5 Commonly Misused Phrases in Emails

Published: 27.10.2014
Reading time: 8 minutes
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Usage of ‘Noted with Thanks’

If you say that something is ‘Noted with..’ you would be referring to the method which it was noted. So you can note something with your pen, or you can note something in your iPad or whatsoever, but you cannot note something with ‘thanks’.

What you can use instead:

  1. ‘Thank you for your information’
  2. ‘Thanks for the update’

Both of the above thank the reader and tell them that you have received and read the information in a much more natural (and correct) way.

Usage of ‘Well Received’

‘Your email was well received’ is a commonly misused phrase. To be ‘well received’, it means getting a reaction or positive feedback from people.

For example, if a person conducted a presentation, and the evaluation forms were good, it would mean the program was ‘well received’ by the people If you say this about an email, it means that everyone in the office liked your email.

What you can use instead:
‘Thank you for your email’

Usage of ‘With regards to’

This is another commonly misused phrase. You can only send your regards to the recipient but you can’t refer to something or a matter.

What you can use instead:

  1. ‘I would like to bring up a matter with regard to’
  2. ‘I would like to bring up a matter regarding...’

Usage of ‘Deadline’ and ‘Dateline’

‘Deadline’ refers to the date or time a task needs to be completed.

‘Dateline’ refers to a line in a newspaper article that gives the date and the place of origin.

Usage of ‘I hope this email finds you well’

This is an awkward phrasing even though it’s commonly used at the beginning of business emails. It would be good to vary your beginning sentence if you write to someone often as well. A repeated opening sentence could come across as a habit rather than a sincere sentiment.

What you can use instead:

  1. ‘We hope you are enjoying the season’
  2. ‘I hope all is well’
  3. ‘I hope you are well/fine’
  4. ‘It’s a pleasure to be in touch with you again’




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Comments:
  • Anu
    Published: 21.03.2017 Reply to the message

    It was useful.. Thanks

  • Benjamin
    Published: 29.03.2017 Reply to the message

    Dear author,

    Thanks for the intriguing details of these 'commonly misused phrases'. I however feel that when someone says that they 'noted with thanks', it may not necessarily mean noting down on a piece of paper or in a notebook. The verb 'note' may be used to mean 'notice or pay particular attention to (something)'. I therefore feel that someone can acknowledge the receipt of something, perhaps an email, with thanks.

    • Caleb Chao
      Published: 27.06.2019 Reply to the message

      "Noted with thanks" is not grammatically incorrect.

      "Noted" is an action that you took in response to some information you received.

      "with thanks" describes your emotional condition while performing said action.

      Examples of similar phrases:
      "Accepted with gratitude"
      "Baked with love"

      Perhaps one modification could be a comma after "Noted", i.e. "Noted, with thanks"

  • Youngkee
    Published: 05.04.2017 Reply to the message

    Very good advice for everybody who writes a letter.

  • sanba06c
    Published: 19.05.2017 Reply to the message

    Great! Thanks for pointing out such commonly mistaken words.

  • Niya-Nov
    Published: 20.07.2017 Reply to the message

    Good article that really very helpful, esp. the examples. Hope the author could write more things about business English here.

  • Pradip Kumar Nath
    Published: 12.12.2017 Reply to the message

    Really very helpful article. I have learned some very necessary tips.

  • Munene
    Published: 21.03.2018 Reply to the message

    Thanks for this kind gesture.
    I have been sensitized.

  • sarcasm
    Published: 11.05.2018 Reply to the message

    Noted with Thanks

  • James
    Published: 31.07.2018 Reply to the message

    noted with thanks!

  • SR
    Published: 01.08.2018 Reply to the message

    Thank you. It is useful.

  • Sandra
    Published: 05.09.2018 Reply to the message

    I agree with Benjamin. You can have a mental note of something without necessarily writing it down on a piece of paper. As you make that mental note, you are also thanking them for the reply which i feel is a very professional way of communication.

  • Patty Taja
    Published: 11.01.2019 Reply to the message

    Thanks so very much!!

  • hvfvoi
    Published: 18.03.2019 Reply to the message

    can you check whether it is right.
    Thank you Sir,
    Your instructions have been well noted.

  • Sintathevi Iyavoo
    Published: 28.03.2019 Reply to the message

    Thank you. Good article and really very helpful. Hope the author could write more useful tips.

  • Fabrice Dejean
    Published: 24.07.2019 Reply to the message

    The addition of a comma to ("Noted, with thanks") is a mistake. Fundamental rules of punctuation require the placement of commas between any movable elements of a sentence. Not only these elements may be switched around, but also removed from the sentence, entirely. If we applied this rule to " Noted, with thanks", we would realize that the inversion of its elements is not semantically possible. Please, note that the absence of grammatical errors ( " With thanks, noted " ) does not guarantee that the other linguistic requirements of a sentence are met. Another basic rules of punctuation mandates the absolute necessity of an exclamation mark to be placed at the end of "Thanks"( With Thanks !). "Noted", alone, is an imperative sentence. Improving the punctuation will always be beneficial to the meaningfulness of an expression, in writing. Beside, a correct punctuation is required in any sentence. To write in the English language, following the application of the aforementioned rules of punctuation, requires to use a period, after " Noted" instead of comma, and place an exclamation mark at the end of "Thanks". Please, also note that I have disconnected "with" from " Thanks!", as thankfulness isn't palpable. Noted? Thanks!

  • Janyce Ebbighausen
    Published: 27.08.2019 Reply to the message

    Enjoyed examining this, very good stuff, regards . "Success doesn't come to you...you go to it." by Marva Collins.

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