5 Commonly Misused Phrases in Emails

Picture Usage of ‘Noted with Thanks’

If you say that something is ‘Noted with..’ you would be referring to the method which it was noted. So you can note something with your pen, or you can note something in your iPad or whatsoever, but you cannot note something with ‘thanks’.

What you can use instead:

  1. ‘Thank you for your information’
  2. ‘Thanks for the update’

Both of the above thank the reader and tell them that you have received and read the information in a much more natural (and correct) way.

Usage of ‘Well Received’

‘Your email was well received’ is a commonly misused phrase. To be ‘well received’, it means getting a reaction or positive feedback from people.

For example, if a person conducted a presentation, and the evaluation forms were good, it would mean the program was ‘well received’ by the people If you say this about an email, it means that everyone in the office liked your email.

What you can use instead:
‘Thank you for your email’

Usage of ‘With regards to’

This is another commonly misused phrase. You can only send your regards to the recipient but you can’t refer to something or a matter.

What you can use instead:

  1. ‘I would like to bring up a matter with regard to’
  2. ‘I would like to bring up a matter regarding…’

Usage of ‘Deadline’ and ‘Dateline’

‘Deadline’ refers to the date or time a task needs to be completed.

‘Dateline’ refers to a line in a newspaper article that gives the date and the place of origin.

Usage of ‘I hope this email finds you well’

This is an awkward phrasing even though it’s commonly used at the beginning of business emails. It would be good to vary your beginning sentence if you write to someone often as well. A repeated opening sentence could come across as a habit rather than a sincere sentiment.

What you can use instead:

  1. ‘We hope you are enjoying the season’
  2. ‘I hope all is well’
  3. ‘I hope you are well/fine’
  4. ‘It’s a pleasure to be in touch with you again’

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